Close the gap between receiving and inventory
When raw materials arrive at your dock, the clock starts. Turn supplier POs, packing lists, MTRs, and invoices into clean data synced to your ERP — before the backlog kills your production schedule.
Integrates natively with manufacturing ERPs:
Plus native API and SQL integration for custom systems
// THE FINANCIAL IMPACT
Receiving delays and AP reconciliation are bleeding your margins
Your receiving dock is the choke point. Supplier documents arrive as PDFs — every vendor has a different format. Your team manually keys data into the ERP, chasing discrepancies while production waits for materials that are already on the floor.
Phantom Inventory Crisis
Material arrives at the dock but isn't in the system yet. Planning shows zero stock. Production puts in a rush order. Then the receipt is processed — now you have double stock and tied up cash. Classic phantom inventory.
3-Way Matching Nightmare
AP can't pay until PO, packing list, and invoice match. One quantity discrepancy or unit-of-measure error = manual reconciliation. Suppliers get paid late. $320+ per error in investigation time.
Lost Traceability
Mill Test Reports with heat numbers and certifications sit in a file folder somewhere. When quality needs to trace a batch, it's a manual scavenger hunt. One failed audit = production holds and customer rejections.
The Receiving Speed Limit
Your dock moves at the speed of manual typing. 15 minutes per receipt means your team processes ~32 receipts/day per clerk. Peak season = backlog = expediting = premium freight costs.
// ANNUAL COST OF MANUAL RECEIVING
// COMMON RECEIVING ERRORS
Source: Industry benchmark data on receiving operations.
// DOCUMENTS WE PROCESS
Extraction tuned for manufacturing receiving
Not generic OCR. Each field is mapped to manufacturing requirements. We understand heat numbers, material certifications, unit-of-measure conversions, and the 3-way match.
Supplier Purchase Orders
PDF/EMAIL/EDI
PO number, line items, quantities, unit prices, requested delivery date, ship-to location, terms, buyer contact
Packing Lists / SLIs
PDF/SCAN
Carton-level detail, piece counts, weights, dimensions, net/gross weights, batch/lot numbers, marks and numbers
Mill Test Reports (MTR)
Heat number, material grade, chemical composition, mechanical properties, certification standards (ASTM/ASME), traceability
Supplier Invoices
PDF/EDI
Invoice number, line-item billing, tax details, payment terms, PO cross-reference, unit of measure, currency
Delivery Notes (DN)
Proof of delivery, received quantities, condition
Certificate of Analysis (CoA)
Quality specs, test results, batch traceability
Credit / Debit Memos
Price adjustments, quantity corrections, returns
// THE VOLTTUS AI CORE
From email attachment to ERP receipt in <30 seconds
Watch unstructured supplier documents become structured data that flows directly into SAP, Oracle, or Dynamics — ready for receiving and 3-way matching
Ingest
Email Gateway monitors your inbox. Vendor portal integration available. Drag & drop supported.
Extract
Volttus AI Core (Vision + LLM) identifies and extracts all manufacturing-critical fields including heat numbers and certifications.
Validate
Logical checks: Does packing list match PO? Are units converted correctly? Is MTR traceability complete?
Sync
Push validated data directly to your ERP as receipts ready for 3-way matching with open POs and invoices.
// SOVEREIGN DATA INFRASTRUCTURE
Built for Ontario manufacturing reality
Unlike US SaaS solutions that treat Canada as an afterthought, or BPOs that outsource data processing overseas, Volttus is engineered specifically for Canadian manufacturers — with data residency and compliance built in from day one.
Data Residency Guaranteed
All processing in AWS Canada Central (Montreal). Your MTRs, certifications, and supplier data never leave the country. PIPEDA compliant.
Manufacturing-Native Extraction
We understand manufacturing documents. Heat numbers, material grades, UOM conversions, batch/lot traceability — it's all built in. Not generic invoice processing.
Local Engineering, Local Support
Direct support from our Hamilton ops center. No overseas ticket queues. Real people who understand manufacturing, receiving operations, and the Ontario market.
INFRASTRUCTURE: CANADA-SOVEREIGN
AWS Region
ca-central-1 (Montreal, QC)
Data Sovereignty
100% Canadian-resident
Compliance Framework
PIPEDA | ISO 27001 | SOC 2 Type II
Manufacturing Support
MTR | Traceability | 3-Way Match
Support Location
Hamilton, Ontario (GTA)
✓ No US data centers ✓ No EU processing ✓ No offshore BPO
// COMMON QUESTIONS
Frequently Asked Questions
// READY TO AUTOMATE?
Book a live demo with your actual documents
We'll process your real supplier documents live. See the Volttus AI Core extract data from packing lists, preserve MTR traceability, validate against POs, and prepare receipts for 3-way matching — not a canned demo. Bring your ugliest PDF.
Schedule Demo →Or email us at demo@volttus.ca
VOLTTUSIntelligent Document Processing for Ontario's supply chain. We read your documents and push clean data to your systems.
info@volttus.ca
Hamilton, ON — Serving the GTA
© 2026 Volttus Inc. All rights reserved.